Preparing bulk letters or emails to many recipients? We’ll show you how to use mail merge in Microsoft Word two different ways to speed up the process.
Need to create a mass mailing or bulk email message? In Microsoft Word , you can set up a mail merge that inserts your recipients and their details automatically.
Step 3: When the Mail Merge panel displays, choose the document type at the top. You’ll likely pick Letters or Email messages but you’ll see you can create envelopes, labels, or a directory.Step 4: Choose if you want to use the current document, a template, or an existing document. Then, follow the prompt for the option you select. For our example, we’ll use the current document.Step 6: If you haven’t done so already, type your message.
Step 4: You’ll then insert the fields you want to use to pull in the recipient details. You can use the standard Address Block and Greeting Line buttons to select the formats and insert those fields. Step 6: If you’d like to set up Rules, you can choose that button next. This gives you a way to handle those one-off situations when creating the merge.Step 7: Maybe your recipient list doesn’t match up perfectly with the mail merge fields. You can use the Match Fields option to fix that. You’ll see a list of the fields with drop-down boxes to the right for you to pick what you’d like to use.
You can simulate the merge and receive results in a new document, complete the merge and pause as errors are found, or complete the merge without pausing and report errors in a new document.
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